Captaris Alchemy Document Management

Functionality

The Captaris Alchemy document management software suite has several features and options available to build the solution that fits you best. Start by selecting a Document Management Server, than pick the Clients, Input Modules and Server options. Special configurations are also available for service bureaus, small offices and workflow applications.

Captaris RightFax Archive Link for Captaris Alchemy

Support Compliance and Improve Record Keeping with Long-term Fax Archival, Search and Retrieval Capabilities.

With heightened demands to retain and manage information for compliance and risk-reduction purposes, organisations are under more pressure than ever to provide long-term, secure storage of fax messages. Captaris RightFax Archive Link for Captaris Alchemy is the long-lasting, reliable and robust archive solution needed to support organisations' record keeping and compliance goals. As an add-on module from Captaris Alchemy tightly integrated with Captaris RightFax fax server software, it allows users to easily store, search and retrieve inbound and outbound fax messages and their histories.

 

Captaris Alchemy Content Management Servers

• The Captaris Alchemy Advanced Server is the basis for applications requiring integrated document management, records management, compliance and workflow, along with fixed content management. The license includes one Advanced Server license with Library Services, Audit Logging, and Role-based Access Control, the Standard Server functionality. Additional Administrator licenses are available.
  
  
• The Captaris Alchemy Standard Server is the basis for document management applications such as imaging and computer report archiving. The license includes one Standard Server license with multi-user repository management and integrated Windows security and one Captaris Alchemy Administrator (formerly called ‘Build’) client license. Additional Administrator licenses are available.

 

Captaris Alchemy Clients

End-user client programs come in a variety of flexible options to meet diverse needs.

• For content contributors: The Index Station allows users to add, annotate, index and view documents, and is ideal for imaging and workflow applications. The Document Management Client is an add-in to Microsoft Office applications (Word, Excel, PowerPoint and Outlook) that adds document and records management functionality and repository access. It requires the Captaris Alchemy Advanced Server.
  
  
• For content consumers: The Captaris Alchemy Search client is for content consumers, providing read-only access to Captaris Alchemy repositories on a Local Area Network (LAN), Wide Area Network (WAN) or on portable optical discs such as Compact Disk (CD) or Digital Video Disk (DVD). There are two types of Search clients — a Windows desktop client to view repositories on a LAN/WAN or on portable optical discs such as CD, DVD, UDO or PDD, and an Internet Explorer client for Web access. Search client licenses allow for access using both types of clients on the same Captaris Alchemy Server. Web access also requires the Captaris Alchemy Web license.

 

Captaris Alchemy Input Modules

• Captaris Alchemy Scan: Captures paper documents into an Captaris Alchemy repository using a wide range of scanners. Includes advanced Optical Character Recognition (OCR) for full-text OCR or zone OCR. Includes bar code recognition. Requires an Captaris Alchemy Administrator (formerly ‘Build’) or Index Station license.
  
  
• DataGrabber: Development license to write definition files to import large American Standard Code for Information Interchange (ASCII) or Extended Binary Coded Decimal Interchange Code (EBCDIC) computer output files into an Captaris Alchemy repository. Includes the Runtime license for same workstation. Requires a Captaris Alchemy Administrator (formerly ‘Build’) license.
  
  
• DataGrabber Runtime: License to run predefined definition files within Captaris Alchemy Administrator (formerly ‘Build’). Requires a Captaris Alchemy Administrator (formerly ‘Build’) license.
  
  
• Exchange Archive Link for Captaris Alchemy: A “back office” archiving server that captures emails from one or more Exchange servers and stores them into Captaris Alchemy repositories. The Exchange Archive Link for Captaris Alchemy Server license includes one Captaris Alchemy Standard Server license and one Exchange Archive Link for Captaris Alchemy Administrator license.
  
  
• Portable Document Format (PDF), Computer Aided Design (CAD) file and Windows Explorer drag and drop input are available with the Captaris Alchemy Administrator or Index Station.
  
  
• Microsoft Office document input is available with the Document Management add-in, Captaris Alchemy Administrator or Index Station.

 

Alchemy Server Options

• Captaris Alchemy Web: The middleware services layer that publishes Captaris Alchemy repositories to the Internet using an Internet Explorer browser. Requires the Captaris Alchemy Standard or Advanced Server, and Captaris Alchemy Search client access licenses.
  
  
• Captaris Alchemy Records Manager: For records managers to create and manage record file plans and retention schedules that are applied to content stored in Captaris Alchemy repositories, as well as physical files and electronic files stored on the Windows file system. Requires the Captaris Alchemy Advanced Server.
  
  
• Database Encryption Module: Adds an additional layer of very high security to Captaris Alchemy repositories by using a 256 byte Blowfish-based security algorithm. Requires the Captaris Alchemy Standard or Advanced Server.
  
  
• Captaris Alchemy Web Parts for SharePoint Portal Server: Adds the ability for users to archive documents from SharePoint document libraries to Captaris Alchemy repositories and to import archived documents from Captaris Alchemy and view them within SharePoint.

 

Integration Solutions for Software Developers

• The Captaris Alchemy Software Development Kit (SDK) includes documentation and code samples to assist developers in writing custom Windows-based solutions using the rich and extensive Captaris Alchemy Application Program Interfaces (APIs). Popular uses include integrating repository content or client functionality into other Windows applications, as well as creating custom interfaces for vertical applications.
  
  
• The Captaris Alchemy Web Engine Platform is an XML-based, Web Services-compliant, and scalable development platform. Popular uses include integrating repository content into Web portals or other Internet applications.

 

Service Bureau Solutions

Captaris Alchemy Pro is a special annual and renewable license for imaging, computer report archiving and Component Object Module (COM) bureaus. It includes the Captaris Alchemy Standard Server and the required number of Captaris Alchemy Administrator (formerly called ‘Build’) licenses. The Pro license can be expanded with Captaris Alchemy Scan, DataGrabber, Index Stations and the Captaris Alchemy Web module. Bureaus are licensed to distribute the data and the Captaris Alchemy Search client for Windows on CD or DVD. High volume computer report archiving and Component Object Model (COM) bureaus should also consider Mercury.

 

Classic Standalone Solutions

Captaris Alchemy Gold is the original ‘electronic file cabinet’, managing simple imaging and computer report archiving applications without a server. It is ideal for small offices where one person handles the input and repository management tasks, with read-only access by a small Windows workgroup. The Gold license includes one Administrator (formerly called ‘Build’) and one Windows Search license. Gold can be expanded with an Captaris Alchemy Scan or DataGrabber module.

 

 

More information

Please use the menu above right for more in-depth information. Alternatively you can call us on 01962 835053 or email sales@avanquest.co.uk.