Technology

Functionality

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The Open Text Document Server, Alchemy Edition document management software suite has several features and options available to build the solution that fits you best. Start by selecting a Document Management Server, than pick the Clients, Input Modules and Server options. Special configurations are also available for service bureaus, small offices and workflow applications.

Open Text Fax Server, RightFax Archive Link for Open Text Document Server, Alchemy Edition

Support Compliance and Improve Record Keeping with Long-term Fax Archival, Search and Retrieval Capabilities.

With heightened demands to retain and manage information for compliance and risk-reduction purposes, organisations are under more pressure than ever to provide long-term, secure storage of fax messages. Open Text Fax Server Archive Link for Open Text Document Server is the long-lasting, reliable and robust archive solution needed to support organisations’ record keeping and compliance goals. As an add-on module from Document Server tightly integrated with Open Text Fax Server software, it allows users to easily store, search and retrieve inbound and outbound fax messages and their histories.

Document Server Content Management Servers

  • The Document Server Advanced Server is the basis for applications requiring integrated document management, records management, compliance and workflow, along with fixed content management. The license includes one Advanced Server license with Library Services, Audit Logging, and Role-based Access Control, the Standard Server functionality. Additional Administrator licenses are available.
  • The Document Server Standard Server is the basis for document management applications such as imaging and computer report archiving. The license includes one Standard Server license with multi-user repository management and integrated Windows security and one Document Server Administrator (formerly called ‘Build’) client license. Additional Administrator licenses are available.

Document Server Clients

End-user client programs come in a variety of flexible options to meet diverse needs.

  • For content contributors: The Index Station allows users to add, annotate, index and view documents, and is ideal for imaging and workflow applications. The Document Management Client is an add-in to Microsoft Office applications (Word, Excel, PowerPoint and Outlook) that adds document and records management functionality and repository access. It requires the Document Server Advanced Server.
  • For content consumers: The Document Server Search client is for content consumers, providing read-only access to Document Server repositories on a Local Area Network (LAN), Wide Area Network (WAN) or on portable optical discs such as Compact Disk (CD) or Digital Video Disk (DVD). There are two types of Search clients — a Windows desktop client to view repositories on a LAN/WAN or on portable optical discs such as CD, DVD, UDO or PDD, and an Internet Explorer client for Web access. Search client licenses allow for access using both types of clients on the same Document Server Server. Web access also requires the Document Server Web license.

Document Server Input Modules

  • Document Server Scan: Captures paper documents into an Document Server repository using a wide range of scanners. Includes advanced Optical Character Recognition (OCR) for full-text OCR or zone OCR. Includes bar code recognition. Requires an Document Server Administrator (formerly ‘Build’) or Index Station license.
  • DataGrabber: Development license to write definition files to import large American Standard Code for Information Interchange (ASCII) or Extended Binary Coded Decimal Interchange Code (EBCDIC) computer output files into an Document Server repository. Includes the Runtime license for same workstation. Requires a Captaris Alchemy Administrator (formerly ‘Build’) license.
  • DataGrabber Runtime: License to run predefined definition files within Document Server Administrator (formerly ‘Build’). Requires a Document Server Administrator (formerly ‘Build’) license.
  • Exchange Archive Link for Document Server: A “back office” archiving server that captures emails from one or more Exchange servers and stores them into Document Server repositories. The Exchange Archive Link for Document Server license includes one Document Server Standard Server license and one Exchange Archive Link for Document Server Administrator license.
  • Portable Document Format (PDF), Computer Aided Design (CAD) file and Windows Explorer drag and drop input are available with the Document Server Administrator or Index Station.
  • Microsoft Office document input is available with the Document Management add-in, Document Server Administrator or Index Station.

Document Server Options

  • Document Server Web: The middleware services layer that publishes Document Server repositories to the Internet using an Internet Explorer browser. Requires the Document Server Standard or Advanced Server, and Document Server Search client access licenses.
  • Document Server Records Manager: For records managers to create and manage record file plans and retention schedules that are applied to content stored in Document Server repositories, as well as physical files and electronic files stored on the Windows file system. Requires the Document Server Advanced Server.
  • Database Encryption Module: Adds an additional layer of very high security to Document Server repositories by using a 256 byte Blowfish-based security algorithm. Requires the Document Server Standard or Advanced Server.
  • Document Server Web Parts for SharePoint Portal Server: Adds the ability for users to archive documents from SharePoint document libraries to Document Server repositories and to import archived documents from Document Server and view them within SharePoint.

Integration Solutions for Software Developers

  • The Document Servery Software Development Kit (SDK) includes documentation and code samples to assist developers in writing custom Windows-based solutions using the rich and extensive Document Server Application Program Interfaces (APIs). Popular uses include integrating repository content or client functionality into other Windows applications, as well as creating custom interfaces for vertical applications.
  • The Document Server Web Engine Platform is an XML-based, Web Services-compliant, and scalable development platform. Popular uses include integrating repository content into Web portals or other Internet applications.

Service Bureau Solutions

Document Server Pro is a special annual and renewable license for imaging, computer report archiving and Component Object Module (COM) bureaus. It includes the Document Server Standard Server and the required number of Document Server Administrator (formerly called ‘Build’) licenses. The Pro license can be expanded with Document Server Scan, DataGrabber, Index Stations and the Document Server Web module. Bureaus are licensed to distribute the data and the Document Server Search client for Windows on CD or DVD. High volume computer report archiving and Component Object Model (COM) bureaus should also consider Mercury.

Classic Standalone Solutions

Document Server Gold is the original ‘electronic file cabinet’, managing simple imaging and computer report archiving applications without a server. It is ideal for small offices where one person handles the input and repository management tasks, with read-only access by a small Windows workgroup. The Gold license includes one Administrator (formerly called ‘Build’) and one Windows Search license. Gold can be expanded with an Document Server Scan or DataGrabber module.

More information

Please use the menu above right for more in-depth information. Alternatively you can call us on 01962 835053 or email sales@avanquest.co.uk.